Executive Steering Committee

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Role and Membership of the Executive Steering Committee

The Executive Steering Committee exists to assist and facilitate the decisions of the General Assembly (clause 6.5). They will meet (face-to-face or by videoconference) more frequently, and typically 4 times per year. Agendas will be circulated to the GA prior to the meeting for comments, and the minutes will be provided afterwards. The GA should provide feedback as soon as possible, but major decisions of the ESC will be ratified at the next meeting of the GA. The ESC will try to work by consensus, but in case of dispute matters must be referred to the GA.

The aim is to make the ESC smaller than the GA, with the members decided to be:

Alexandre Bonvin (UU, chair), Martyn Winn (STFC), Aleš Křenek (MU), Jose Maria Carazo (CSIC), Lucia Banci (CIRMMP)

(as agreed at the kick-off meeting on 28th Jan 2016)

Meetings

1st meeting: 27th April 2016 (telecon)

The meeting will be on Wednesday April 27, 2016 at 12am European time, 11 a.m. BST, 10am UTC. The attached .ics file will put the correct time in your calendar. (For those of you using Microsoft products, they say GMT when they mean British Standard Time. Don't be confused by this, if you know that it correctly means UTC.)

We have one agenda item so far, from Antonio: " one of our upcoming milestones is

   M8     RDA     CIRMMP     9

which is due in August, if I am not wrong. Unfortunately the RDA plenary in Sept. this year will take place in Denver, CO. It does not seem logical to me and Lucia to convene our SB interest group there, which would have a low attendance and significant cost. The next one will be 5-7 April 2017, in Barcelona, which would be much more convenient. That would be month 16. Should we discuss this with our officer?

2nd meeting: 8th February 2017 (telecon)

Present: Alexandre Ales Martyn Jose-Maria

Apologies: Lucia

Seated: Chris Antonio


Topics discussed:

1) First reactions to the feedback from the SAB

2) Website redesign and unification

3) Vision and mission of West-Life

4) Use cases to be prioritised


3rd meeting: 1st March 2017 (telecon)

Present: Alexandre Ales Martyn Jose-Maria

Apologies: Lucia

Seated: Chris Sameer

Topics discussed:

1) PhenoMenal VRE

2) Website and mission statement

3) Use cases

Meeting: 12th May 2017 (telecon)

Apologies: Martyn (lateness) Jose Maria Ales

Present: Lucia Chris Antonio Denise Alexandre

Topics discussed:

a) Preparation for Periodic Review

b) Agenda for periodic review

c) Future meetings